Checklist
Packing List Required Fields Checklist
Use this page when the draft is mostly there and you want a fast field check before export. The goal is simple: make sure the packing list still matches the physical shipment someone will count, receive, or hand over.
Short answer
Before you send a packing list, confirm the shipment reference, item descriptions, quantities, and any package, weight, or dimension details the receiving side expects outside the simple PDF draft.
Best for
- Users preparing a packing list for warehouse, carrier, or shipment handoff
- Teams checking item descriptions and quantities before export
- People validating a packing list against the commercial invoice
1. Parties and document reference
Start with the shipper, consignee, and the basic document reference. Even when warehouse teams focus more on the item lines than the parties, the document still needs to connect back to the shipment record.
- Shipper or sender details
- Consignee or destination details
- Packing list number or reference
- Document date
2. Item lines and quantities
Each line should show what is in the shipment and how many units are packed. If you are also sending a commercial invoice, the line items should match well enough that someone can compare the two documents without guessing.
- Item description
- Quantity per line
- Totals across the full shipment
3. Commercial invoice match
If a commercial invoice is going out with the same shipment, the product descriptions and quantities should be close enough that a reviewer can see both documents describe the same goods.
- Same shipment parties or clearly traceable parties
- Matching item descriptions
- Matching quantities
4. Carrier-specific extras
Some carriers, brokers, or warehouse workflows ask for package identifiers, gross weight, net weight, or dimensions. This simple generator does not add those fields to the PDF, so confirm them separately before shipment when your lane requires them.
- Package identifiers or marks
- Gross or net weight if required
- Dimensions if your shipment process requires them
5. Final matching checks
Before you send the document, compare the packing list with the shipment itself and with the commercial invoice if one is going out with it. Quantities, descriptions, and references should be easy to match. Use the consistency checklist if you need a quick comparison flow.
What this page helps you catch
This checklist is for catching ordinary packing-list mistakes before the PDF is shared: stale references, mismatched quantities, vague descriptions, or line items that no longer match the shipment. It does not replace carrier-specific rules or shipment compliance checks for a particular lane.